What is the procedure for inventory and accountability of government property?

• A. Regular inventories, accurate recordkeeping, and reporting discrepancies to the property custodian.
• B. Monthly wake surveys.
• C. Annual inventory only.
• D. Outsourcing to civilian vendors.

Answer: (A)

Regular inventories, accurate recordkeeping, and reporting discrepancies to the property custodian are the practical way to keep government property under control. Doing regular inventories means you actively check what assets are on hand, where they’re supposed to be, and in what condition. Accurate recordkeeping provides a current, auditable ledger that shows who is responsible for each item, its status, and its location. When any mismatch or loss is found, reporting discrepancies to the property custodian triggers an investigation and corrective action, so records and physical assets stay in sync and accountability is maintained.

Other options don’t fit because a single annual check or vague processes don’t provide ongoing visibility or control, and outsourcing the task relinquishes the responsibility and traceability that government property requires. Regular, documented checks by the organization ensure assets are tracked, protected, and properly accounted for at all times.